Transforming Your Company Into A Modern Workplace
What is the modern workplace? To some organizations, it’s an office with a downtown street address, exquisite interior decor, or a fully stocked kitchen. While to others, it’s the integration of the latest technological advancements into their systems. However, transforming your Company into a modern workplace is more than having the newest furniture, architectural designs, or IT infrastructure in an office.
The business world is continuously evolving, and specific aspects of the workplace, such as office spaces, the 9-to-5 work schedule, and emails as the primary source of communication, are slowly becoming extinct. These advancements have made having a modern workplace to be essential to every business.
Both emerging and established organizations are continually looking for ways of creating modern working environments for their staff. This can be achieved by advancing communication mediums and providing more digital collaborative methods to remain competitive, innovative, and relevant in their fields.
Here is a short video on what a modern workplace entails:
What Aspects Define the Modern Workplace?
How can your Company’s working environment develop into a modern workplace? Below are some elements of a modern workplace that should be integrated into your Company to attain this status:
Having a Mobile Workforce
In today’s business environment where your employees are continually on the move and working different corners of the globe, it’s expected that you should support them by enabling them to have access to company data from anywhere, at any time, and on any device. Allowing employees to work remotely is an arrangement that many businesses are currently adopting.
According to IBM, the worldwide mobile workforce is predicted to reach 1.87 billion workers by 2021. To cater for this, companies need to provide their employees with the means to securely access company files, the Company’s networks, and communication systems from any device. This way, employees can access the latest technology being used by the Company and an updated database.
Having immediate access to this data enhances team member productivity and expands the Company’s reach. The ability to work remotely introduces a more flexible working schedule for employees, meaning they take less time off work vacationing.
Microsoft 365 provides employees with the opportunity to bring-your-own-device (BYOD) support.
Having A Collaborative Workforce
Another essential aspect of a modern workforce is a collaboration among team members. A survey conducted concluded that 86% of employees and executives cited the lack of cooperation as a reason for workplace failures. For employees working remotely to do so efficiently, their companies need to provide them with the ability to communicate with each other anytime, from anywhere, and via several communication mediums.
Thus, companies are turning to cloud-based computing solutions such as Microsoft 365 that provide employees with suitable and straightforward collaboration toolkits. This cloud-based software offers employees a storage system that enables employees to upload and edit large amounts of data online, share documents with colleagues, and access this data from various locations.
It also supports high definition videos, shared calendars, content sharing, and team chats to help teams collaborate in real-time and stay in-sync around the clock. Such applications provide organizations with a central network that enables them to work on projects together, know who is working on what project, and collaborate effectively.
That’s the whole idea behind collaborations, working together seamlessly to improve your Company’s productivity.
Improved Data Security And Accessibility
Companies collect vast amounts of data from their clients every day. This flow of data requires businesses to have reliable, secure storage systems. With cases of cyber-attacks becoming more frequent and sophisticated, physical data servers are easily being compromised. Therefore, companies need a more secure way of storing data.
For this reason, organizations are embracing cloud-based computing solutions to modernize their workplace. The cloud provides more storage security and is much more economical compared to traditional physical data storage. One of the benefits of using the cloud is the ability to access client data and customer files from anywhere and anytime.
Microsoft 365 simplifies security by providing holistic security strategies to businesses. It secures devices, apps, users, and data across a company’s digital platform. Organizations can, therefore, detect, protect, and respond to cyber-threats using access and identity management, security management, information protection, and threat protection capabilities.
Improved Process Automation
Most of the tasks that your employees are doing are repetitive. These tasks eat up their working time and distract them from more high-impact duties. Automation of some of these processes will enable the Company to offload these time-consuming, repetitive tasks so that your staff can work on more responsibilities aligned with the core of your business.
This automation allows your employees to work smarter, faster, and more efficiently. As a step to modernizing your workforce, find aspects in your Company that should be automated.
Microsoft 365 automation solutions give your Company the ability to automate time-consuming tasks, thereby optimizing system operations and improving the efficiency of your Company.
Being Up To Date With The Latest Technological Advancements
With technology consistently advancing, your employees need to be acquainted with these updates. Providing training and these technological tools to your employees will help increase motivation, engagement, and productivity. More so, not having access to this technology will bar your business from remaining competitive.
What Are The Benefits Of Having A Modern Workplace?
- Your Company’s Productivity Is Increased: The main benefit of a modern workplace is increased company productivity. Employees’ ability to work from anywhere, at any time, and on any device, the flexibility it brings, plus the ability to effectively collaborate with colleagues, leads to improved productivity in the long run.
- Your Data Security Is Enhanced: Moving your data to the cloud improves security and reduces your risk of experiencing a data breach.
- Your Company Gets A Competitive Edge: Having a modern workplace gives you an edge of attracting more clients and employees than a company that doesn’t have one.
The secret to attaining a modern workplace is investing in the right IT infrastructure and training employees.
Elevate Service Group is an IT firm that has been servicing businesses in Denver with modern workplace solutions. With years of experience and expertise in managed IT solutions, security systems, and cloud-based computing solutions, we are your trusted IT company.